July 1, 2021 is tomorrow and, as previously announced by Microsoft, the new Dynamics 365 Business Central database capacity changes will start be applied.
If you check the Dynamics 365 Business Central Admin center page, storage capacity usage of Business Central is represented by Database on the Capacity page.
With tne new policies starting July 1, 2021, Business Central customers can use up to 80 GB of database storage capacity across all their environments (production and sandbox) as default. Then, customers can acquire additional storage capacity based on the number of Business Central licenses they own:
- Premium license type: 3 GB of additional storage per each license
- Essential license type: 2 GB of additional storage per each license
- Device license type: 1 GB of additional storage per each license
Every additional production environment purchased by the customer also increases tenant-wide database capacity quota by 4 GB.
If customers need more space, there’s an option to purchase extra database capacity as an add-on to their existing Business Central subscriptions through their reselling CSP partner by using the following add-ons:
- Dynamics 365 Business Central Database Capacity (1 GB)
- Dynamics 365 Business Central Database Capacity (100 GB)
- Dynamics 365 Business Central Database Capacity Overage (1 GB): a lower-priced add-on only available for the customers who purchased at least one Dynamics 365 Business Central Database Capacity (100 GB) add-on.
- Dynamics 365 Business Central Additional Environment Add-on
But there’s also an important note to keep in mind:
Starting July 1, 2021, along with introduction of lower-priced capacity add-ons and per-license capacity quota extensions, the capacity occupied by the files or Blob data stored in the Business Central database (the content of the Tenant Media and Tenant Media Thumbnails tables) is counted towards the overall database storage capacity of the customer tenant.
What does that mean, apart from the costing perspective?
That you should start thinking on avoiding using Blobs and storing files into your Dynamics 365 Business Central database. There are lots of storage options for the SaaS environment (like Azure Blob Storage for example) that are cheaper and performant. Start using them.
Exceeding the paid database storage limit won’t interrupt transaction processing within the existing environments. Once the capacity limits are exceeded, the customers won’t be able to create new environments or copy their existing environments until the storage used by the existing environments is decreased to fit the quota or additional capacity is purchased.